Graduate Program Forms and Resources
Departmental forms
- Research Supervisor for New Graduate Students
- Approval of PhD Committee Membership
- PhD Committee Report
- MSc/MASc Thesis Grade
- Report on Departmental PhD Defense
- PHYS555/ASTR530 Directed Studies
Forms and other useful links maintained by the Faculty of Graduate and Postdoctoral Studies (G+PS)
Commonly used forms
Note: when submitting g+ps forms, make sure that the student email on the form is the same as the Home (primary) address on Workday. Otherwise, the form will be returned back to the Department
- Recommendation for Direct Transfer to the PhD Program (MSc)
- Recommendation for a Non-G+PS Member to Join a Supervisory Committee (PhD)
- Recommendation for Supervision of a Graduate Student by a Non-G+PS Member (MSc/PhD)
- Recommendation for Advancement to Candidacy (PhD)
- Nomination for a External Examiner for Doctoral Dissertation (PhD)
- Approval of Doctoral Dissertation for Submission to External Examiner (PhD, to be used with the Report on Departmental PhD Defense, above)
- Scheduling your Final Oral Defence (PhD)
- Approval of University Examiners for Doctoral Dissertation (PhD)
- Thesis submission forms (MSc/PhD)
- Request for Extension to Time Allowed for Degree Completion (MSc/PhD)
- Request for Extension to Time Allowed for Advancement to Candidacy (PhD)
Guides to planning your PhD thesis defense and submission process
- The examination timeline
- The complete Examination Guide
- NOTE: In PHAS, a Departmental Defense must be held before the thesis can be submitted to the External Examiner.
Other useful links
- G+PS Homepage
- All forms
- Handbook of Graduate Supervision
- Policy and Procedures Manual
- Doctoral Examination Information
- Thesis Submission Instructions
- Awards, including Merit-based, external and Graduate Travel Awards
- Student Deadlines
Student Services
- UBC Student Calendar
- Awards and Money Management
- UBC Graduate Student Society
- UBC Alma Mater Society
- University Bus Pass
- AMS/GSS Student Medical Health Care Plan
Professional Development & Resources
- UBC Centre for Teaching, Learning and Technology
- Graduate Student GPS program (Graduate Pathway to Success)
- APS Physical Review Focus (one or two papers/week from the journal at a level accessible to undergrads)
- UBC Thesis LaTeX2e Class