Encrypting computing devices
The Faculty of Science expects all UBC-owned laptop computers (as well as all personally-owned laptops used to store or access UBC information) to have their contents encrypted in order to safeguard any Personal Information which may be stored on these mobile devices now or in the future.
- UBC has new information security standards (http://cio.ubc.ca/securitystandards) which affect all faculty and staff (including graduate students or UTAs who store student information on devices). One of these standards, Policy #104 (http://www.universitycounsel.ubc.ca/files/2013/06/policy104.pdf) (pdf), addresses the storage of personally identifable information such as student numbers, grades, employee information.
- UBC has identified a legal obligation to ensure that confidential information is protected from unauthorized access, use or destruction.
- Encrypting devices is the most effective way of mitigating this risk to confidential information.
- Mobile devices (ie laptops, tablets, smartphones, USB thumb drives) containing confidential information have been identified by UBC as being the highest risk for compromise, due to theft or loss, so will be our priority for encryption in the department.
More information on encrypting devices can be found on the UBC Privacy Matters site (https://privacymatters.ubc.ca/encrypt-my-devices).